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SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 1 of 8 CONTENTS I. Learning Outcomes……………………………………………………………………………………………………………………………. 1 II. Preliminaries ……………………………………………………………………………………………………………………………………. 1 III. Learn ……………………………………………………………………………………………………………………………………………… 1 IV.Do…………………………………………………………………………………………………………………………………………………… 2 V. DELIVER (WEEKLY LAB DEADLINES ARE LISTED ON THE ONLINE COURSE SCHEDULE)……………………………….. 6 Reprint of All Questions to be answered on Google Forms Survey …………………………………………………………….. 7 I. LEARNING OUTCOMES  Demonstrate proficiency in using targeted search queries with a search engine to find specific information  Use the characteristics of credible online sources to help in identifying good sources of information  Show that you are proficient in using Microsoft Word by using it to produce a well-formatted resume or cv In this week’s lab, the goal is to demonstrate your ability to produce a document that conforms to the expectations of a given format and audience – in this case, a resume or curriculum vita – using Microsoft Word. You will also gain the opportunity to expand your targeted searching and online source evaluation skills. II. PRELIMINARIES This lab has no preliminary requirements. Nice! You should have MS Word, though… III. LEARN > Microsoft Word Instructional Videos (may be better to watch these after doing parts A and B) > For this week’s lab, it will be important that you be able to use basic formatting functions in Microsoft Word, and it may be very helpful to know a few slightly more “advanced” tips, tactics, and techniques. (NEW!) Making Smart Use of Headings and Styles (18:10) [Large File] [Smaller File] Covers 1.) form versus content 2.) what are styles 3.) why use styles 4.) using styles in research reports 5.) using styles in resumes Microsoft Word Basics, Part I: Fine-Tuning the Environment (11:24) [Large File] [Smaller File] Covers – 1.) Using the Options Dialog to make basic changes to the working environment before you get started editing a document in MS Word Microsoft Word Basics, Part II: Basic Edits to a Resume (21:26) [Large File] [Smaller File] Covers – 1.) Basic and Common Formatting Tools in Microsoft Word (version 2013) that can be used to edit a Resume Microsoft Word Basics, Part III: Formatting a Basic Research Paper (34:13) [Large File] [Smaller File] Covers – 1.) Microsoft Word 2013 Tools for formatting a basic research paper and other suggestions for saving time and options for formatting a paper Microsoft Word Basics, Part IV: Working with Templates (12:47) [Large File] [Smaller File] Covers – 1.) using standard Office Templates as a starting point, 2.) creating and saving your own personal Word templates SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 2 of 8 Note: In addition to these custom instructional materials, you should feel confident about beginning to explore the wealth of other materials available on the World Wide Web – instructionals, tutorials, demos, and vides about Microsoft Word features and functions abound. Similar tutorials are also readily available for other common Word-Processing programs including Mac Pages and Google Docs. There is usually even a page devoted to the specific versions of MS Word that you are using (even Office for Macs!). You will need to use your targeted search abilities to locate these pages, though, and the use your information verification abilities to determine that the advice or assistance you find there is current, accurate, and credible. IV.DO PART A: CONDUCT SEARCH #1 FOR GENERAL RESUME ADVICE It’s a common question: What information should go on my resume? Common enough that thousands of online writers have taken the time to provide their own answers. Some of these answers come from true experts on the subject. Some of these answers come from frauds, jokers, and perhaps even the “competition” hoping to steer you in an unhelpful direction for their own advantage. How are you to know which answer is right? There is no easy answer to this question, but there are some simple questions created by Susan E. Beck (2009) that you can ask as you evaluate the quality and credibility of any online source: “Authority  Is there an author? Is the page signed?  Is the author qualified? An expert?  Who is the sponsor?  Is the sponsor of the page reputable? How reputable?  Is there a link to information about the author or the sponsor?  If the page includes neither, is there any other way to determine its origin? (i.e. header, footer, domain, url) Accuracy  Is the information reliable and error-free?  Is there an editor or someone who verifies/checks the information?  Objectivity  Does the information show a minimum of bias?  Is the page designed to sway opinion?  Is there any advertising on the page? Currency  Is the page dated?  If so, when was the last update?  How current are the links? Have some expired or moved? Coverage  What topics are covered?  What does this page offer that is not found elsewhere?  What is its intrinsic value?  How in-depth is the material?” (Beck 2009) When you feel as though you know what things to look for when evaluating a source, begin searching. SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 3 of 8 Search 1: conduct a targeted search using Google or another search engine. You are looking first for a website that provides tips or advice on how to format a general resume (or cv, etc. I will use “resume” throughout). Evaluate the information on the pages that you find using the standards we discussed in class last week. Repeat until you have found one credible reference on this subject (someone who’s advice you trust). When you have found a credible source of general resume advice, make sure that you copy down the information necessary to answer questions 1-7 (reprinted at the end of this document). When you’re done with both part A and part B, you will enter all of your answers at the same time into a Google Forms Survey named “Share the Resume Advice you Found”. When you have submitted your answers, they will become visible to everyone in the class – forming a vast, crowd-sourced database of helpful resume-formatting advice. PART B: CONDUCT SEARCH #2 FOR FIELD-SPECIFIC RESUME ADVICE To be competitive, general advice on resumes is a good place to start, but a bad place to finish. Whatever field, industry, or career you might be considering, there are almost always specific expectations, types of information, ways of formatting, and many other considerations that a good candidate must be aware of to stand out. Does your field require a list of publications that you’ve been involved in? Does your field require you to list specific training or certifications in a special place on your resume/cv? The list of ways a good resume for your chosen field might differ from a generic all-purpose resume is long! One way that we can think about all of these disparate little requirements and standards is that they describe a large number of subgenres within the primary genre of “resume” or “curriculum vita.” As explained in your course textbook, a genre is a specific and consistent set of standards regarding the formatting or style of a work of art (in this case, the written word). By this definition, an APA-style research report is a specific genre of writing, and so too would be a model resume for an investment b
anker, or a psychologists curriculum vita. So, in this part of the lab, I want you to intentionally study a genre of writing other than the research report, so that you can better understand the role that an audience plays in shaping the form and content of any piece of writing. To get started with this more focused portion of the lab, simply: 1.) Select a field, industry, or career, and 2.) use your searching skills to find resume-related advice that is specific to that field. In Part C, you will use this advice to construct/edit a resume or vita of your own that reflects the formatting and style guidelines of your chosen field (and genre). When you are done with this part, you should also be able to describe key differences between an all-purpose resume and a resume that would be a good fit for your field1 . Not sure about a specific career yet? That’s fine. The career, industry, discipline that you choose to do this resume assignment about does not need to be your once-and-for-all final choice. Mobility is common across many levels of the employment world today, so it’s possible you’ll be changing job titles many times in the future. Learning how to research any specific career expectations becomes that much more important. 1 NOTE: For advanced students about to enter the job market, the resume that you submit for part C of this lab can be even more specialized than this. If you are at the stage in which you are customizing your cv or resume for each individual position that you apply to, you may submit one of these specialized resumes (as long as you let us know via your answers to the resume questions). SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 4 of 8 Got a career or field in mind? Great, you’re ready to complete Search 2. Search 2: When you have selected a field or career, conduct a second targeted search for information about how best to format a resume to meet the standards for that intended career field. This search could involve adding specific keywords to your previous search or it might take a very different path, such as limiting your search to a specific industry, organization, or web domain, for example. No search tricks and tips are off-limits as you seek out the very best information available on the entire World Wide Web about your formatting. When you have found a credible source of career-specific resume advice, copy down the information necessary to answer questions 8-20 (reprinted at the end of this document). When you’ve answered all 20 questions, you should enter all of your answers at the same time into the Google Forms Survey named “Share the Resume Advice You Found” Once you hit “submit” to share your answers with us, you’ll also be sharing your findings with the entire class, live! SIDEBAR: HEY, WHAT ABOUT ME? For this assignment, you simply have to choose a specific field or position that you could see yourself liking. I plan to be self-employed. Why would I need a resume? Even self-employed individuals and business owners often need to keep good records of their business’ past performance to share with potential clients, for example. While not quite a resume, many of the pieces of information are identical, making the practice of building a resume a very useful one for folks like you to organize all this information in a single place. I am just a first year student and I have NO IDEA what I want to do. Why would I need a resume now? Aside from the obvious “it’s never too early…” response, the act of organizing your existing experiences and qualifications into an orderly presentation like a resume can be a useful exercise in self-exploration. Looking over the things that you have (and have not yet) accomplished may give you some important insights! Likewise, exploring the specific resume requirements for a given field may help you learn more about it. Lastly, resumes and cv’s are also very useful in obtaining scholarships and other awards! I plan to live a life of leisure after (or even during) college. Why would I need a resume? Well…in your moments of leisurely contemplation, you might find yourself asking “have I achieved all that I hope to?” Having even a short list of major accomplishments, volunteer experiences, meaningful or life-changing occurrences, or important social connections might be a very useful tool as you try to sort out what you are doing here now, and what sort of life projects you might like to be devoting all that leisure time to next. Still don’t know how to proceed and don’t see yourself anywhere on this list? While your TAs are not career counselors, they might be able to help you pick a field so that you can at least do this week’s lab. Lastly, if all else fails, please simply do Search 2 using tenure-track university professor as your choice. By the way, a great campus resource at any stage of thinking about a career is UCI Campus Career Center! SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 5 of 8 PART C: (BUILD), REFINE, UPLOAD YOUR RESUME USING MS WORD In this part of this Lab, your task is simple: you are to create (or revise) a resume (or curriculum vita) that showcases your accomplishments so far in life and that conforms to the best practices described in the pages you just referenced (you are welcome to incorporate advice that you may have encountered in the past as well). For more information on this task, see the following “questions.” Please remember throughout that Microsoft Word is an incredibly powerful tool that can make your resume or cv look almost any way you can imagine, though you may have to do a bit of research to find out just how. With that said, it is also worth noting that just because you can make your header text out of blinking 100 point Comic Sans font, doesn’t mean that you should or that this would be appropriate to your chosen field. How then should my resume look? Which fonts? Bold? Centered? And what the heck is kerning? There are no universal answers to these questions. The “Guidelines” below will apply to most of you. FORMATTING: GENERAL GUIDELINES  FIRST PAGE OF DOCUMENT MUST BE GRADING INFO SHEET (SEE BELOW)  Resume Minimum 1 Full Page (In many fields, this is also the maximum so be efficient)  Standard serif or sans-serif type font such as Arial, Calibri, Times, etc. in 10-12 points  1 inch or ½ inch margins  You will likely want to single space this document, but use white (or negative) space as needed  Avoid overly fancy formatting – bulleted and numbered lists, tabs, and simple header bars are usually fine, whereas the use of text-boxes, text-on-shapes, and word art may cause you to fail the machine reader test CONTENT: GENERAL GUIDELINES  Ideally, you are to produce a document that will be useful in your future career, so you have the choice of doing a “general purpose” or a “field specific” resume. You must state which type in questions 23 and 24.  A summary of your education, experience, and achievements/qualifications is expected for all resumes  Other specific headings are at your discretion, but should closely follow the advice you’ve read – make this a great document! Unsure what else belongs? Ask your professor, TA, classmates, and the web! Or wait until others have submitted their answers to the group-sourced advice document to get some help. GRADING INFO SHEET To make grading simpler and faster, every student should include a “grading sheet” as the first page of their resume document (so, if your resume itself is 2 pages, your finished document will be 3 pages long). Include complete answers to these questions on page one (GRADING SHEET) for full credit:  What is you SS3A HW ID number (3-digit, available in Gradebook)?  What is your UCI email address (a backup for grading purposes)?  Will you be submitting a general purpose or career- or field- specific resume/cv for this assignment?  If you answered career-specific in the previous item, describe the specific field and type of document. SS3A
(Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 6 of 8 IMPORTANT NOTE ABOUT STUDENT (YOUR) PERSONAL INFORMATION  Your resume should contain room for appropriate contact information, but you do not have to share any actual contact information with us! In fact, we would prefer if you didn’t. Instead, you may insert generic of fictitious information in place of your real contact information – for example 555-555-1212 in place of a phone number, if you intend to list a number at all Likewise, you are encouraged to use a fake home address if you are uncomfortable sharing that information with me and your TA (for resume grading purposes only, of course). If you alter something, please just put something else in its place. Most importantly, though, don’t forget to save a copy with your real contact information for your actual use!  Any questions about this, please ask! SUBMITTING YOUR RESUME TO DROPBOX  All resumes are to be created in Microsoft Word or an equivalent Word Processor  All resumes are to be submitted as Adobe PDF Documents (no exceptions) o When you have completed editing and formatting (and proofreading) your resume, please convert it to an Adobe PDF document (standard settings are fine). Here are some methods:  In Word 2010 choose “Save as PDF” from the File Menu  In Word 2013 choose “Save as” and then select PDF from the list of file types  On a University machine, choose Print, and then select the “doPDF” printer (or similar)  Save your document and upload it to a reputable online conversion site  Upload this Adobe PDF version of your resume to this class Dropbox folder: ss3a.lab4.partc.pdf V. DELIVER (WEEKLY LAB DEADLINES ARE LISTED ON THE ONLINE COURSE SCHEDULE) You can use the checklist below to make certain you’ve submitted everything for this week’s lab. Task Description Point Value  PART A & B: Answers to questions 1-20 on Google Forms Survey 10  PART C: Submit formatted Resume as PDF to Dropbox 30  TAKE SUMMARY QUIZ, LAB 4 10 TOTAL 50 Link to Dropbox folder to submit PDF Resumes: https://eee.uci.edu/toolbox/dropbox/index.php?op=openfolder&folder=407559 Link to Google Drive to Enter Answers for Parts A and B: http://goo.gl/forms/brM4xQHMRn Link to Google Sheet Containing all Class Responses to Parts A and B: http://goo.gl/8QAKIK Link to EEE summary quiz for Lab 4: https://eee.uci.edu/quiz/fL436h62iM NOTE: Summary Quiz Feedback options have been updated. If you plan to take a quiz more than once, you should copy and pasted your unique set of questions into another document and record your original answers, because you will not be able to see your individual responses after submitting – only the total. SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 7 of 8 REPRINT OF ALL QUESTIONS TO BE ANSWERED ON GOOGLE FORMS SURVEY GOOGLE FORM SURVEY: SHARE THE RESUME ADVICE YOU FOUND PART A: GENERAL RESUME ADVICE 0. What is your SS3A HW ID? 3-digit number available by logging into the EEE Gradebook and viewing comments. Wrong ID numbers will not receive credit so double-check. 1. Provide the complete url for the website that you believe gives good, reliable advice on formatting a resume. Note: please check to make sure URL is valid and not a link to search results or behind a VPN. Take Note: You cannot submit a URL for questions 1 and 11 that is to a PDF document and which contains internal links – denoted by a hash (#) – to submit a link to a PDF, do one of these two things (or both): 1.) remove any relative or internal page links (anything after the .pdf at the end of the URL, and 2.) if you still receive an error message while uploading, please remove the “.pdf” from the end altogether (the graders will be able to manually add it back in if they need to view the page while grading. 2. In the box, please copy and paste the specific search query that led you to locate this advice page/article. If you followed a series of search queries to the final source, please provide only the last query that you used. 3. Give the name of the author(s) of the advice you found on general resumes (the source from question 1) NOTE: if there is no author listed, you may want to reassess the quality and reliability of this source. If the information is sponsored by a reputable organization, that might suffice, but the other aspects of credibility should be stronger, in general, to balance out the lack of an author. 4. In what year was this advice written? NOTE: if there is no year provided, you may want to reassess the quality and reliability of the reference you are using. 5. What is the FIRST of three pieces of advice that this author gives for the prospective resume writer that you find most useful or important? (NO DIRECT COPY AND PASTE: PARAPHRASE THE ADVICE IN YOUR OWN WORDS) That is, what do they say a great general resume should do or look like? (BOX 1 of 3) 6. What is the SECOND of three pieces of advice that this author gives for the prospective resume writer that you find most useful or important? (NO DIRECT COPY AND PASTE: PARAPHRASE THE ADVICE IN YOUR OWN WORDS) That is, what do they say a great general resume should do or look like? (BOX 2 of 3) 7. What is the THIRD of three pieces of advice that this author gives for the prospective resume writer that you find most useful or important? (NO DIRECT COPY AND PASTE: PARAPHRASE THE ADVICE IN YOUR OWN WORDS) That is, what do they say a great general resume should do or look like? (BOX 3 of 3) PART B: FIELD-SPECIFIC RESUME ADVICE 8. What specific field did you research for Part B? Describe the specific field, industry, or career for which you may be formatting your own resume in detail. (example: tenure-track professor in social psychology) 9. Based upon your own knowledge and the results of your career-specific searches, do individuals in your chosen field rely most commonly on resumes, cv’s, either is fine, or something else? (CHOOSE ONE) Resume Only Curriculum Vita Both a Resume and a Vita are accepted Something Else SS3A (Hull) Lab 4: Studying the Formatting of a Document and Recreating it Using MS Word V3.2.2 | Modified 2015-04-20 8 of 8 9B. If you selected “neither” for the previous question, what sort of summary of accomplishments is recognized in your intended career field (e.g. artist’s portfolio, chapbook, etc.)? 10. Provide the complete URL for the website that you believe gives good, reliable advice on formatting a resume for individuals entering the specific field you listed above. Take Note: You cannot submit a URL for questions 1 and 11 that is to a PDF document and which contains internal links – denoted by a hash (#) – to submit a link to a PDF, do one of these two things (or both): 1.) remove any relative or internal page links (anything after the .pdf at the end of the URL, and 2.) if you still receive an error message while uploading, please remove the “.pdf” from the end altogether (the graders will be able to manually add it back in if they need to view the page while grading. 11. In the box, please copy and paste the specific search query that led you to locate this advice page/article. If you followed a series of search queries to the final source, please provide only the last query that you used. 12. Give the name of the author(s) of the advice you found on field-specific resumes (the source from question 10) NOTE: if there is no author listed, you may want to reassess the quality and reliability of this source. If the information is sponsored by a reputable organization, that might suffice, but the other aspects of credibility should be stronger, in general, to balance out the lack of an author. 13. In what year was this advice written? NOTE: if there is no year provided, you may want to reassess the quality and reliability of the reference you are using. 14. What is the FIRST of three pieces of advice that this author gives for the prospective resume writer in your specific field that you find most useful or important? (NO DIRECT COPY AND PAST
E: PARAPHRASE THE ADVICE IN YOUR OWN WORDS) That is, what do they say a great general resume should do or look like for your chosen field? (BOX 1 of 3) 15. What is the SECOND of three pieces of advice that this author gives for the prospective resume writer in your specific field that you find most useful or important? (NO DIRECT COPY AND PASTE: PARAPHRASE THE ADVICE IN YOUR OWN WORDS) That is, what do they say a great general resume should do or look like for your chosen field? (BOX 2 of 3) 16. What is the THIRD of three pieces of advice that this author gives for the prospective resume writer in your specific field that you find most useful or important? (NO DIRECT COPY AND PASTE: PARAPHRASE THE ADVICE IN YOUR OWN WORDS) That is, what do they say a great general resume should do or look like for your chosen field? (BOX 3 of 3) 17: What is the FIRST major difference that you observe between the advice for writing a “general-purpose” resume that you found in Search 1 and the “career-specific” advice that you found in Search 2? That is, what sorts of formatting or content would you put in one but not the other (BOX 1 of 2) 18: What is the SECOND major difference that you observe between the advice for writing a “general-purpose” resume that you found in Search 1 and the “career-specific” advice that you found in Search 2? That is, what sorts of formatting or content would you put in one but not the other (BOX 1 of 2) 19: On a scale from 1 (“Very Easy”) to 5 (“Very Hard”), how would you rate the difficulty of finding current, reliable information online about how to format a general-purpose resume? Note that your response to this question will not be private – all others in the class will see it. 20: On a scale from 1 (“Very Easy”) to 5 (“Very Hard”), how would you rate the difficulty of finding current, reliable information online about how to format a resume or cv for your specific field? Note that your response to this question will not be private – all others in the class will see it.