# HCA270 Annualizing Staff Assignment

Associate Level Material

Annualizing Staff

Consult Ch. 9 of Health Care Finance and other outside sources to complete the worksheet.

Part I: Taking information for the following scenario, complete the table accordingly by listing the number of days next to each category. Remember, a business year is divided into quarters. Therefore, when calculating a business year, you must divide the year into 52 weeks, which creates 13 months of 28 days, or 4 weeks. This translates into 4 quarters of 91 days, as there are 364 days in a business year.

You are the office manager for a site the physician group owns. You are working on the budget for next year. Your boss has asked you to annualize staff at both sites, because the second site’s office manager is on family leave. You agree to do both sites. To annualize the staffing, you must convert the staff’s net paid days worked to a factor.

Both offices are open and staffed 7 days a week, per the agreement with two managed care plans. The physicians’ group offers the following paid days for each full-time employee after 3 years of service: 8 holidays, 5 sick days, 15 vacation days, 3 personal holidays, and 3 education days. For FTEs over 1 year of service but less than 3 years, the physician group offers the following paid days: 8 holidays, 5 sick days, 7 vacation days, 2 personal holidays, and 1 education day.

Site 1: All employees have been employed for more than 3 years.

Site 2: All employees have been employed for less than 3 years, but more than 1 year.

Compute net paid days worked for a full-time employee in the physicians’ group.

CATEGORY OF DAYS NUMBER OF DAYS: Site 1 NUMBER OF DAYS: Site 2
Less 2 days off per week
Number of paid days per year
Less paid days not worked:
Holidays
Personal holidays
Sick days
Education days
Vacation days
Total nonproductive days
Net productive days

Part II: Convert net paid days worked to a factor to annualize the staffing plan for the physician practice at both sites. Complete the following table by entering the annualizing equation to obtain the factor.

SITE EQUATION FACTOR
1
2