Contributing to the Process of Job Analysis

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CHRP CJA Unit Assessment Unit Type: Optional Credit Value: 3 credits Assessment Code: CHRP-CJA Background to Unit – Contributing to the Process of Job Analysis The overall focus of this unit is to develop your understanding of the principles and practice of job analysis and job design, and how they fit within the broader professional area of organisation design. The unit provides an introduction to the knowledge and skills required in the use of a number of methods of conducting job analysis, and will specifically help you to articulate the purpose of disaggregating jobs into component parts (i.e. job analysis) to provide the foundation for a number of broader HR practices with a focus on the principles of job design and the use of job analysis data in the practice of job design. It is also designed to cover additional ways job analysis is used, including but not limited to recruitment and selection, job evaluation and equal pay. The learning outcomes for this unit are that you will: 1. be able to explain the principles, purposes and practice of job analysis; 2. be able to contribute to the process of job analysis. Your task (AC 1.1, 1.2, 2.1, 2.2, 2.3) Identify a new role in your organisation (or one with which you are familiar), and undertake a job analysis. The role can alternatively be an existing one that has undergone significant change since it was first introduced. The analysis is to establish the key components required for the job, in order that Head of Department can write a job description (note – you are not asked to write the job description itself). The following activities should be undertaken: write a short memo to the Head of Department to briefly explain: why job analysis is important; the principles and purpose of job analysis; how one should consider issues such as equality, confidentiality and the wider organisational culture; the relative advantages and disadvantages of at least three different job analysis methods; attach to the memo a plan (timeframes, steps, individuals involved, etc), showing how you will carry out the job analysis using at least two of the methods outlined above. In your plan indicate how you have considered issues such as equality, confidentiality and the wider organisational culture of how ; carry out your plan (job analysis) using the methods you chose (this may include actually having meetings with line managers and job holders, for example). Keep informal notes of your findings, and then use them to decide the key aspects of the job that will be needed to meet organisational requirements; write a follow-up memo to the Head of Department that lists your job analysis activities and the key findings, making realistic recommendations of what should be included in the job description that the Head of Department is writing. The total maximum word count for all of the elements above is 1,000 words. Notes from the job analysis exercise itself should appear as an appendix and are not included in the word count. Throughout the assessment, you should refer to best practice and relevant legislation where appropriate, and include reference to appropriate literature sources to demonstrate your wider reading. Demonstrating evidence of wider reading through appropriate referencing will improve your answer and increase the likelihood of your work achieving a ‘Pass’. Although a failure to reference properly would not, of itself, result in an assessment being ‘referred’, we would strongly advise you to get in the habit of referencing your work as you will need this skill if/when you progress to higher qualifications, as we stressed at the induction workshop. Submission deadlines Your two memos and plan should be submitted together to the VLE. Please refer to the study calendar for the submission deadline. Development plan (AC 3.5 DEP) Reflect on any learning from your assessment and wider study of the unit (including attendance at the workshop), identify any learning points for the future and amend your Development Plan established in the assessment for the first unit (‘Developing Yourself as an Effective Practitioner’) accordingly. You should submit your Development Plan as a separate document to the VLE with your submitted assessment by the assessment deadline date.